How to Name Your Visa Documents for ImmiAccount (2026)
A practical guide to file naming conventions for Australian visa documents uploaded to ImmiAccount — what case officers expect and how to get it right.
ImmiAccount doesn't enforce a file naming convention — but that doesn't mean it doesn't matter. Case officers review hundreds of applications. Files named IMG_4231.jpg or Scan.pdf slow them down and can create doubt about what a document is. A clear, consistent naming system signals professionalism and makes the reviewer's job easier.
The recommended convention
Use a numbered prefix followed by a descriptive name — all in one word using underscores or hyphens. No spaces in file names.
- 01_Passport_Bio_Data.pdf
- 02_Birth_Certificate.pdf
- 03_Marriage_Certificate.pdf
- 04_Police_Clearance_Australia.pdf
- 05_Bank_Statements_3_Months.pdf
- 06_Employer_Reference_Letter.pdf
- 07_English_Test_IELTS.pdf
For secondary applicants
When secondary applicants (spouse, children) are included, prefix their documents with their role or initials so it's clear who each document belongs to.
- 01_Sponsor_Passport.pdf
- 02_Applicant_Passport.pdf
- 03_Child1_Birth_Certificate.pdf
- 04_Child1_Passport.pdf
File format rules
- Use PDF for all multi-page documents and most official documents
- JPG is acceptable for passport photos and single-page images
- Avoid TIFF, DOCX, or other non-standard formats
- Maximum 5 MB per file — compress if needed
How VisaPacks handles naming
When you export your documents from VisaPacks, each file is automatically renamed based on the checklist item it was uploaded against — following a consistent naming convention without any manual effort. The exported ZIP or PDF is ready to attach to your ImmiAccount lodgement without renaming anything.
Keep your original files as well as the renamed export. If you need to resubmit or provide additional evidence later, you'll want the originals in their original quality.
Ready to build your checklist?
Get a personalised document list for your visa in seconds.